Guidance for host organisations when receiving the Lord-Lieutenant or her representative

The guidance is provided to assist those who are planning an event to which the Lord-Lieutenant has been (or is to be) invited.

The Lord-Lieutenant of Herefordshire is Her Majesty The Queen’s representative and therefore she should be received at any event with the same degree of etiquette and protocol as any member of the Royal Family. If, for any reason, the Lord-Lieutenant is unable to attend an event to which she has been invited, and she is represented by her Vice Lord-Lieutenant, or a Deputy Lieutenant, the same etiquette and protocol should be followed. The Lord-Lieutenant or her deputy should be met on arrival by the host.


The Lord-Lieutenant may be contacted through the Lieutenancy Office providing the name of the event, date, time and any available background information.

The correct form of address for the Lord-Lieutenant is as follows:

Written:           The Dowager Countess of Darnley CVO JP, Her Majesty’s Lord-Lieutenant of Herefordshire

Salutation:       Dear Lord-Lieutenant

In A Speech:   In the preamble the Lord-Lieutenant should be referred to as “My Lord-Lieutenant”

Conversation: Lady Darnley should be initially addressed as “Lord-Lieutenant” and thereafter as “Lady Darnley”.

Should the Lord-Lieutenant be represented by her Vice Lord-Lieutenant or a Deputy Lieutenant, the above etiquette should be adapted accordingly i.e. ‘Dear Vice Lord-Lieutenant’, ‘Dear Deputy Lieutenant’.


The arrangement is for the Lord-Lieutenant to be seated at the front of the nave on the south side. For funerals however, if the family is on the south side, the Lord-Lieutenant sits on the north side at the front and on the aisle edge. At funerals, the Lord-Lieutenant or her representative always enters the church last, (two minutes before the start of the service and before the coffin) and always leaves straight after the family.

At all other functions, the Lord-Lieutenant should be seated in the same place as you would seat a member of the Royal Family: simply as the principal guest, at the front on the aisle edge.

For other church services the Lord-Lieutenant or her representative enters last and leaves first.

Any wording for plaques should be sent to the Lieutenancy Office for approval prior to being produced.

Other issues relating to protocol and precedence can be clarified in consultation with the Lieutenancy Office.